Procurement and Contract Services
Purchasing Cards
Page Content
Our Card Programs offer the university a way of doing business by providing Visa credit cards to end users in the departments. The cards provide an easy, familiar purchase method that will greatly improve customer service by reducing order time for small dollar purchases (under $5,000 per transaction) for both commodities and services.
The program helps to lower the overall administrative costs for processing small dollar purchases from order through payment. For every purchase that is made using the card, the processing time and effort the department, Purchasing, and Office of the Controller put forth individually to pay for that order is reduced.
When purchases are made on the Procurement Card or Equipment Card the cardholder is required to upload itemized receipts (and other support documents as needed) and assign account/budget strings to the transaction in SOARFIN. Go to . You will then log in with your w+emplid and campus ID password.
CARD MANUAL FREQUENTLY ASKED QUESTIONS
Procurement and Contract Services (PUR) - To view the individual Purchasing policies listed below, please visit Â鶹´«Ã½ Institutional Policies.
- Accounts Payable Policies and Procedures (ADMA-PUR-001)
- Barnes & Noble Department Purchase Policy (ADMA-PUR-006)
- Conference Cards, Student I.D. Cards Policy (ADMA-PUR-007)
- Fleet Management Policies and Procedures (ADMA-PUR-018)
- Gift Card and Gift Certificate Purchase Policy (ADMA-PUR-013)
- Hospitality Policy - Allowable Entertainment and Miscellaneous Expenditures (ADMA-PUR-002)
- Hospitality Policy - Prohibited Entertainment and Miscellaneous Expenditures (ADMA-PUR-003)
- Miscellaneous Purchasing Procedures (ADMA-PUR-015)
- New Employee Moving Policy (ADMA-PUR-004)
- Payments to Individuals - Documentation and Processing (ADMA-PUR-014)
- Petty Cash Policy and Procedures (ADMA-PUR-016)
- Property Accounting - Policies and Procedures (ADMA-PUR-017)
- Purchasing Policy (ADMA-PUR-012)
- Travel Policies (ADMA-PUR-005)
- University Catering Policy (ADMA-PUR-008)
- University Snack Policy (ADMA-PUR-009)
- Vendor Maintenance Procedure (ADMA-PUR-010)
- For Card Training email pcardFREEMississippi
- SOARFIN Training Manual - Cardholder Reconciler
- SOARFIN Training Guide - How to Approve and Recycle Transactions
- Equipment Card Guide
- SOARFIN Training Manual - Equipment Card
- Equipment Items and Exceptions
- Procurement Card Prohibited Items
- Procurement Card Allowable Items
- How to Find Your Transaction
- How to Find Your Worklist
- How to Personalize Reconcile Statement Page
- How to Find the Account Code
- Controller's Training Site
Additional Questions: contact Procurement at 601-266-4131 or email pcardFREEMississippi
PLEASE READ:
The prerequisite for obtaining a card is Financial Training. It’s important to know the financial structure of the university (account codes, budget strings, projects, business units and eagle vision). Contact the Controller’s Office to set up training or email controllersofficeFREEMississippi, to request access to the online training course. Proof of completion required.
- Application for Cards
- Cardholder Update Form
- Reconciler/Proxy Update Form
- Personal Receipt of Procurement Card
- Cardholder Agreement - Pcard
- Cardholder Agreement - Ecard
- Personal Receipt of Equipment Card
- Delegation of Authority for VISA Procurement Card
- Procurement Card Sign Out Sheet
- Missing Document Affidavit
- Waiver Request Form
- Apparel Purchase Form (approval required before purchasing)
- Gift Card Steps
- Gift Card Policy and Procedures (approval required before purchasing)
- Food Purchase Form (approval required before purchasing)
PLEASE READ:
Under no circumstances should a personal online account or personal shipping address be used for Â鶹´«Ã½ purchases. All online accounts for official Â鶹´«Ã½ business should be opened with your Â鶹´«Ã½ credentials and shipped to a Â鶹´«Ã½ address.
Items purchased with Equipment Card (Ecard) will receive a Property Asset Tag for inventory. Verify Equipment Items and Exceptions requirements before purchase.
Â鶹´«Ã½ Tax Exemption Certificate
- Amazon
- Barefield
- Best Buy
- Home Depot
- Lowes (Tax Exempt Certificate)
- Newell Paper
- Office Depot
- Staples
- Walmart
- ZOOM