Employment and Human Resources
FAQ - Form I-9
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Q:Can I bring an expired document?
A:No, the documents provided must be valid and appear to be genuine.
Q:Can I bring a copy of my document to the Human Resources Office?
A:No. Employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate.
Q:Can I make copies of my documents?
A:No, this must be completed in HR.
Q:I have two documents that have different names on them. What should I do?
A:The documents can be accepted if they look genuine. It is always good practice to submit documents with the same name on them; however, we can accept documents that do not have the same name as long as they seem genuine.
Q:Can I require my employee to show specific documents?
A:No. Employees are allowed to choose which documents they would like to present as long as they are from the Form I-9 鈥淟ist of Acceptable Documents鈥� form and appear to be genuine to the HR representative.
Q:I am a former employee. Do they need to complete the Form I-9 again?
A:If it has been less than one year since their last day of employment and the employees documents have not expired, then they do not need to complete a new Form I-9.
Q:I do not have the appropriate documents. Can I begin working without them?
A:No. In order for an employee to begin, they must submit their documents on or before their start date.
Q:Can I bring a receipt?
A:Yes. The employee may submit a receipt of application if they do not have to original document with them. They must bring the document to HR as soon as it is received.
Q:When can I begin working?
A:Once all paperwork has been completed and submitted to the HR office and they have cleared you to work, you may begin.